Amended and adopted March 2008

I. PURPOSE OF CLUB

A. The name of this non-profit organization shall be called Buckhorn Band Boosters Association (BBBA).

B. Buckhorn Band Boosters Association shall be located at Buckhorn High School, New Market, Alabama.

C. The purpose of this organization is to devise and promote all types of activities for band students compatible with the policies of the Madison County Board of Education and Buckhorn High School, and to assist the Band Director and other related school officials in acquiring the necessary equipment (uniforms, instruments, music) and personnel (students) to develop and maintain a high quality band.

II. GENERAL RULES

A. Membership should be, but not limited to, the parents of band students without regard to age, sex, race, religion, or national origin.

B. The Booster Club shall have stated meetings on a monthly basis.

C. Special meetings can be called by the Executive Committee or President at any time during the year.

D. All meetings will be carried out in accordance with Roberts Rules of Order (when feasible).

E. There shall be a $5.00 per member membership fee due the first of each school year. Effective date - August, 1990.

III. OFFICERS AND ELECTION DATES

A. Officers of the club are President, First Vice President, Second Vice President, Secretary, Treasurer and Assistant Treasurer. Officers shall be elected for a term of one year (June 1 - May 31). Officers are eligible for re-election for a second term. They are not eligible to succeed themselves for a third term. The officer must have a student participating in a least one semester of Band for the year they are elected.

B. The election of new officers shall be held at the April meeting of each year and new officers shall be installed at the May meeting.

IV. FUNCTION OF OFFICERS

A. The PRESIDENT shall be executive head of the Association and shall have general direction and supervision of its affairs. He or she shall be the Chairperson of the Board, and shall preside at all meetings of the Board and meetings of members. The President and Treasurer shall sign all deeds, bonds, leases, and other instruments creating and obligation on the part of the Association and shall have general powers and perform duties usually vested in the office of President of an organization.

B. The FIRST VICE-PRESIDENT shall preside at each meeting of the Association or Executive committee where the President is unable to attend, acts in his/her absence, and succeed to the unexpired term of the office of President if vacated. He or she shall appoint chairpersons of and oversee the operation of the following committees: Chaperones, Uniforms and Transportation.

C. The SECOND VICE-PRESIDENT shall preside over meetings in the absence of the President and First Vice President. He or she is responsible for all fund raising activities of the band and shall appoint chairpersons of and oversee the operation of the following committees: Ways & Means and Concession Stand.

D. The SECRETARY shall keep accurate minutes of all meetings of members and directors. He or she shall give notice of all meetings and conduct all correspondence on behalf of the Association. The Secretary shall have charge of all the record and minute books of the Association and shall have the general powers and perform the duties usually vested in the office of Secretary of an organization.

E. The TREASURER'S duties will be to establish and maintain accurate financial records pertaining to each activity. The Treasurer shall co-sign all instruments required to be signed by the President. The Treasurer will furnish a written financial report at each meeting.

F. The ASSISTANT TREASURER shall assist the treasurer in the accounting and collection of all monies and perform the duty of Treasurer in his or her absence.

V. EXECUTIVE COMMITTEE

A. The Executive Committee shall consist of the six officers ( President, First and Second Vice President's, Secretary, Treasurer and Assistant Treasurer) with the Band Director.

B. Quorum of the Executive: 1. Three officers shall be necessary to constitute a Quorum for the Executive Committee.

C. Nominating Committee:

1. Committee members shall be appointed by the President at the February meeting. The committee shall submit a slate of officers at the April meeting to present to the club for election. It is understood that further nominations for each office may be made from the floor.

2. The committee shall consist of at least three persons who are not officers.

D. All committee responsibilities are under revision.

VI. Budget

A. Setting of Budget

1. Prior to the start of the Fall Semester, the Executive Committee will meet and set an operating budget. Taking the previous year’s budget, and anticipated expenses, the Executive Committee will develop a proposed budget to include, but not be limited to, transportation, uniforms, instrument purchases and instructors.
2. Student fees will vary from year to year subject to a determination of the operating budget divided by the number of students enrolled per semester.
3. The budget will be presented at the first Booster meeting of the Fall Semester and voted upon at the next scheduled meeting.

B. Fundraisers

1. The Executive Committee will seek to provide fundraising opportunities, if possible, for the benefit of the students and the band program.
2. The proceeds from said fundraisers will be credited to the student’s accounts based upon their level of participation in a manner set forth by the Executive Committee. Any unused proceeds will revert back to the general fund at the end of the school year.
3. Fundraisers will be in accordance to the rules and regulations of the Madison County Board of Education.

C. Executive Committee Fees

1. The members of the Executive Committee will have their student’s fall and spring band fees waived (not to exceed one student) for fulfilling their duties.
2. Because of the extensive responsibility of their office, the Second VP shall be awarded the additional benefit of trip fees waived for one student.  In the event that the Second VP is unable to fulfill the responsibilities of their office, as described in Section IV.C. of the Bylaws (and it becomes necessary for another Second VP or Executive Board member to be  appointed by the Executive Committee to help with this position), this additional benefit shall be split between the outgoing and incoming Second VP according to the duties performed by each.  This split will be proportional by duties accomplished and determined by a decision of the Executive Committee.